What is uniFLOW?
uniFLOW is a software platform designed to bring the full value of Canon multi-functional devices to your organisation.
The modular structure of uniFLOW document output manager and the tight integration with Canon MFDs allows the system to be built depending on the organisation’s exact requirements. By controlling both the print and scanning processes of the MFD, uniFLOW allows the IT manager to administer one system with one set of user accounts and one database.
The users have a seamless interaction with the Canon MFD, being able to access all features without learning a new interface or having to re-authenticate every time they want to use a new function. This makes the system exceptionally user-friendly and increases the organisation’s productivity.
All printing and copying, together with the associated costs can be tracked and stored.
The built in reporting system allows the administrator or finance department to see and control how much each printer and user is costing the company.
This information can be used as part of a print audit or managed print service to help decide future printer purchases or to identify where cost savings can be made. Users can submit confidential jobs from their desktops or any mobile device which are then held centrally on a print server. Jobs are only released when the user authenticates at the printer. Users can go to any printer or MFD (multifunctional device) from any manufacturer in any location with the knowledge that their job will be printed securely.
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Both environmental and financial waste are also eliminated as documents are automatically deleted if they have not been released after a specified time, rather than gathering dust on the printer’s output tray. User productivity is increased by allowing users to submit and release jobs via their smart phone or other mobile device. By integrating tightly with the Canon MFD hardware, uniFLOW can stop unauthorised use of the devices. Where access is granted, all usage of the device is recorded for later reporting. Users can also be granted different access rights to use various functions of the device depending on their job role.
For example, certain users may only be allowed to copy in black and white where others can copy in colour. For maximum security, an image record of every copy, print, fax or scan performed on the Canon device can be stored and examined for keywords or known document structures.
Laser printers close to the users are convenient but expensive to run. uniFLOW can be configured to allow users to print small jobs on the laser printer but will ask to move the job to the cheaper Canon MFD or secure print queue once it is over a certain size.
Jobs can have their finishing options changed depending on certain rules, for example emails are always printed in black and white while large documents are always double sided, decreasing costs and waste. Using paper and the information contained on it remains a critical part of every user’s daily work. uniFLOW allows users to scan documents directly to their email accounts, network folders or document management systems such as Microsoft SharePoint in the form of highly compressed image files.
Scanned documents can be processed to free the information contained, allowing them to automatically pre-fill index information or to be converted to a format, such as Microsoft Word, allowing the user to edit the document when back at their PC .
Collect secure jobs from any printer One disadvantage of using a MFD rather than a local printer is that someone may mistakenly pick up another user’s print job.
uniFLOW allows print jobs to be stored on a server and only be released once the user is standing next to the printer. Users can send jobs directly to the secure print queue or they can be routed from desktop printers.
Users working outside the office or company network can send jobs to the secure print queue via email, via an internet portal or directly from their mobile device. As the users can choose any printer on the network to release the job, regardless of model or manufacturer, the uniFLOW Universal Printer Driver ensures that the output is exactly as the user expects.
Once the users are ready to collect their secure print jobs, they need to authenticate at the printer using a proximity card, smart card, magnetic swipe card, PIN number, fingerprint or username and password. A list of jobs.
uniFLOW Online is also an option for server-less environments – CHECK OUT OUR VIDEO above!
MFD Solutions are in partnership with Canon to provide businesses based in London, Surrey, Middlesex, Sussex, Kent, Hampshire, Berkshire and Buckinghamshire with uniFLOW document output manager solutions.
Please contact MFD Solutions on 0207 1998150 for a free consultation.